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OPSU COVID-19 Information

Oklahoma Panhandle State University Plans a Three-Phase Reopen to the Public on July 6

As our Spring Semester comes to a close at OPSU, planning has begun for a return to traditional operations for the Summer and Fall Semesters. For many parts of Oklahoma, communities have started to reopen, but given the environment around COVID-19 in our region, OPSU has decided that the safest decision is to remain closed to the public until July 6.

It is impossible to mitigate all risk. A detailed plan with a three-phased, tentative timeline is being developed about how and when to have employees return to campus before the July 6 opening. The plan will be shared with OPSU employees for input next week and will be made available to the public as quickly as possible. This delayed approach to reopening campus is still a fluid situation, and any timelines communicated are estimations and considered to be tentative.

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Information For Students

All students on or returning to campus must be screened for symptoms.

OPSU is continuing to abide by all Centers for Disease Control and Oklahoma State Department of Health measures, as we discussed in a campus-wide meeting on March 13th. As a result, OPSU is implementing a mandatory screening requirement for all students on or returning to campus. Students must contact the OPSU School Nurse upon arrival back to campus (email panhandlehousing@opsu.edu or call 580.349.1362).

BSN and Online BBA students who are not returning to campus and only take classes online are encouraged, like all of the OPSU family, to know the symptoms of COVID-19 and take all everyday precautions.

Thank you for following these guidelines and helping to reduce the spread of COVID-19. Please continue to check our website for additional updates http://opsu.edu/coronavirus/

Due to the recent Covid-19 campus closure and transition to virtual instruction, Oklahoma Panhandle State University is offering an option to change your standard letter grade to pass or no-pass (P/NP) grading for spring 2020 courses. OPSU is committed to your academic success and to providing flexibility to those unduly impacted by the transition, while maintaining academic integrity. All courses for the spring 2020 semester will be assigned a standard letter grade (A-F).

  • If a student is satisfied with their standard letter grade, no action is needed.

  • If a student is not satisfied with the standard letter grade in any course, the student may choose to take advantage of the Pass/No-Pass Policy. The rules, dates, eligibility, and potential long-term impacts of choosing P/NP for a course are listed below. Students may contact their advisor or instructor for recommendations.


Key dates to remember

After May 9, 2020, you will be able to see your assigned grades for the spring 2020 semester. On May 11-12, speak with your academic advisor about the P/NP grade option. May 13-18 submit the application to change your grade. Your deadline to elect pass/no-pass grading is Monday, May 18, 2020 at 11:59 p.m. Central Standard Time. The application for the P/NP grade will be available on the Student tab at my.opsu.edu. Communication will be sent to all enrolled students May 13 with information on how to login to the secure pass/no-pass request system.


How P/NP works

Letter grades of D or better convert to a P (pass) and F grades convert to a NP (no pass) if pass/no-pass grading is selected. All spring 2020 courses receiving passing (P) grades will count toward degree requirements, including requirements where a minimum grade of C is required.


Eligible classes for P/NP

The pass/no-pass (P/NP) grading option will be available for all classes in the main 16-week semester and courses that end during the second eight weeks of the term (i.e., end date on or after March 2, 2020) that are graded on either a standard letter grade or pass/fail basis. Courses that ended within the first eight weeks of the semester, before the COVID-19 pandemic impacted OPSU classes, are not eligible for optional pass/no-pass grading.


What is the pass/no-pass (P/NP) grading option?

The P/NP grading option converts assigned letter grades to either a P (passing) or NP (not passing) grade, both of which are GPA-neutral and ignored by GPA calculations. P grades are considered passing, and courses with P grades will count in earned hours and toward degree requirements. An NP grade indicates “no pass” and indicates unsatisfactory work in courses on the pass/no-pass grading system. No credit is earned for courses with NP grades, and they will not meet graduation requirements. Courses with NP grades are ignored in GPA calculations.


Can students change their decision?

The option for students to elect P/NP grades must be made within the one-week deadline (no later than 11:59 PM CST on Friday, May 15, 2020). Students will be able to change a previous selection within the time frame but will not be able to make changes after the May 15 deadline.


How will P/NP grades affect my ability to be licensed or certified in my career?

It is difficult to predict how licensure or certification may handle P grades earned in spring 2020 classes. Many higher education institutions across the globe are using a variety of pass/no-pass or pass/fail grades for spring 2020 classes due to the unprecedented COVID-19 situation and offering flexibility to students who are caught in difficult circumstances beyond their control. Students should consult their academic advisor with questions about how P/NP grades impact licensure or certifications, as well as employment prospects for their career path. Professional organizations are fully aware of this situation and will determine their policies.

Students who learn after May 15 that a choice of P/NP grades has resulted in an unintended negative consequence can petition to the Registrar for reverting back to the originally assigned grade. There will not be an option to request P/NP grades after the May 15 deadline.


How will P/NP grades affect academic standing calculations?

Grades of P and NP are ignored in GPA calculations and electing a P or NP grade will not lower your GPA. Students with at least 30 attempted hours must maintain a minimum overall 2.00 GPA to remain in good academic standing (for students with 29 hours or less, a minimum overall 1.70 GPA is required). Student who receive all GPA-neutral grades will maintain the academic standing from their most recent previous term of enrollment.

It may be advantageous for students who are not in good academic standing to keep assigned letter grades of C or higher to raise their overall GPA to a minimum 2.00. Please consult with your academic advisor. GPA estimator tools will be available in the secure P/NP request system to help determine how P or NP grades can impact your GPA.


How will P/NP grades impact honor roll determinations?

Given that honor roll calculations are based on a minimum semester GPA, students would need at least one spring class with a standard letter grade of A and meet all other honor roll requirements to be eligible for the President’s Honor Roll or Dean’s Honor Roll. Some P grades for spring classes will not necessarily prevent students from being eligible for honors rolls, as P grades are considered equivalent to a C grade for these purposes. However, an NP (no pass) grade will prevent honor roll eligibility.


How will P/NP grades impact athletic eligibility?

For student-athletes, changing a grade to No Pass at the end of the semester will not count towards the required number of hours for NAIA eligibility purposes. Student-athletes are encouraged to consult with their sport’s coach and their advisor before changing or accepting any final grades for the Spring 2020 semester to ensure their continuing eligibility for the Fall 2020 semester.


Any new information or guidance will be posted on this web site.

For questions or concerns, please contact opsu.registrar@opsu.edu

Panhandle State CARES Student Aid logo

Panhandle State CARES Student Aid Grants

We understand that the disruption to daily life caused by COVID-19 includes financial hardships for many in the Aggie Family. With federal funding now available by the CARES Act, OPSU is able to provide some financial assistance to our students who have been economically impacted by this global pandemic.

Eligibility

Panhandle State CARES Student Aid Grant eligibility is determined by the U.S. Department of Education. Students must be eligible to receive Title IV funding as set forth by the Higher Education Act, as amended, in order to be considered for this grant in accordance with Department of Education requirements.

To be eligible for Aggie CARES Grant you must be a degree student registered for at least one "in person" class in the Spring 2020 semester. Students concurrently enrolled are not eligible for the CARES Grant.

Grant Awards

Students who apply and meet all U.S. Department of Education requirements will be awarded a one-time grant in the following amounts:

Full Time Students: $675

Part Time Students: $375

Full Time and Part Time status are determined in accordance with Title IV regulations as set forth by the Higher Education Act. Disbursement will be credited to the student’s bursar account. The Office of Bursar will issue grant awards by direct deposit or paper check..

Application

Please complete the short application form at my.opsu.edu to be considered for emergency financial aid. Students will need their student ID number to apply.

View Access Instructions

If you are eligible to, but have not completed your FAFSA, you can do so at https://studentaid.gov/h/apply-for-aid/fafsa.

Please contact the OPSU Financial Aid Office at financial.aid@opsu.edu if you need assistance or call 580-349-1580.

Immediate Assistance

For immediate needs, such as the access to the food pantry or counseling, contact the Academic Resource Center at sjgreen@opsu.edu or call 580-349-1558.

Room, board, and applicable fees will be refunded to students on a prorated basis as appropriate. For students who have a balance on their bursar account, the credited amount will be applied to your current total balance to reduce your balance due. Any additional credit will roll over for future semesters. For seniors graduating this semester, a refund check will be mailed to you after all credit is applied to your outstanding balance.

Spring 2020 Book Return will follow social distancing guidelines set forth by the university. Students have two options for book return. All book returns will require this form: bookreturn.opsu.edu

  • Local students may return their books to campus at the Library drop box located outside the main entrance to McKee Library. Please secure all books and a printed return form in a plastic sack when you return them. The form is available here: bookreturn.opsu.edu

  • Students who are not able to return to campus will need to request a prepaid UPS mailing label from the Bookstore to this email: opsu.bookstore@opsu.edu. There will be no charge to you for the shipping label. Please provide your first and last name in the email, as well as your student ID. Please pack your books and a printed return form in a box and leave it at a UPS shipping drop box. You can find UPS drop off locations here: https://www.ups.com/dropoff/?loc=en_US

For all students returning books, the attached form is required to be included with the books you are returning to ensure we are able to return them under the correct student ID.

Should you need help at any time during this process, we are here for you and available by email Mon- Fri, 8am-4:30pm. And by phone Mon-Fri, from 9am-1pm.

Contact Emails: opsu.bookstore@opsu.edu

Contact Phone: 580-349-1399

Instructions on how to enroll for the Summer and Fall 2020 semesters can be found here.

Students who live on campus must make arrangements to remove their belongings and check out and practice social distancing at this time. We will assist all students who must remain on campus because they have no other option for housing. Please check your OPSU email and check back here for additional information and to schedule your check-out. All students who are able should be checked out from campus housing no later than April 12, 2020.

OPSU will continue to provide all students who are not able to leave campus with grab and go meals at our University cafeteria and will continue to look for ways that make their stay on campus during these unprecedented times as comfortable as possible


Any maintenance issues will be reported through the help ticket system at the following link: http://www.opsu.edu/Facilities/Physical_Plant/Help/ or through your resident assistant.

International travel for personal reasons is strongly discouraged. If international travel is necessary, please refer to guidance from the Centers for Disease Control and Prevention (CDC), U.S. Department of State and U.S. Customs and Border Protection for specific port-of-entry screening processes, as well as any travel restrictions.

Other than for students returning home, you are encouraged to avoid non-essential domestic travel.

A list of travel restrictions from the CDC is available here: https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html

More information from the CDC is available here: https://travel.state.gov/content/travel/en/traveladvisories/ea/novel-coronavirus- hubei-province--china.html

If you have any specific questions, please contact Amber Glass, International Student Coordinator, at amber.glass@opsu.edu

Students who are completing internships for course credit (ACCT 4700; BADM 4700; CIS 4700) should contact the course instructor for guidance.


Student teaching by education interns will be suspended for the remainder of the spring semester, 2020. OPSU classes are being conducted online.

Classroom observations by education students will be suspended during the spring semester, 2020. OPSU classes are being conducted online.

Counseling Services:
Our campus Counselor, Rene Ramon, will be available for virtual counseling appointments. Please text or call 580-651-3302. If you have a regular appointment with Rene, please continue. You will just call/text in instead of visiting her in the office. If you have never been seen by Rene, but would like to schedule an appointment please call 580-651-3302.


Tutoring Services:
All students have a Tutor.com account. If your course is a canvas course, the link is in the left margin. If your course is in D2L, it is in the resources tab on the top right. In either platform, YOU MUST BE IN YOUR DESIRED COURSE TO ACCESS IT. It is not available from the dashboard. Also, if you run out of hours, call 580-349-1533. More hours can be added.


What if I have more questions?
Please call 580-349-1558 and leave a message. We will get back to you as soon as possible, or we will direct your call to another office if appropriate. Our goal is to give you extended support through this time.

Contact your professor, academic advisor, or call 580-349-1558 and leave a message. We will get back to you as soon as possible so that we can get you back on track.

Faculty & Staff Virtual Campus Support

All OPSU faculty members have accounts in and should have access to Canvas. To access your Canvas account, please go to https://opsu.instructure.com/. Your login address and password are the same that you use to login to your OPSU account.

Here are some resources from the Canvas Community:

If students need to be added to a Canvas course, please send the course CRN to Amber Glass at amber.glass@opsu.edu

If faculty members are experiencing any issues with Canvas, please contact Amber Glass, Registrar, at amber.glass@opsu.edu

Faculty already have D2L course shells created with students enrolled for each course they are teaching. D2L is easily accessed from the my.opsu.edu portal by clicking on the Aggie Scholars Online Classroom icon. No additional login is required.

All Faculty have been enrolled in an Aggie Scholars (D2L/Brightspace) Instructor Training course for D2L that includes short how-to videos covering introductory through advanced instruction on the many tools available in the system. Additional local support is available for both faculty and students by emailing aggiescholars@opsu.edu.

Course material is easily accessed by students in D2L as the system automatically formats most content for any size screen without needing a mobile app. Tools are available for real-time engagement with students in either audio/video or audio only formats. Additional tools allow students to submit video or audio assignments as well as traditional drop box type assignments and quizzes.

To access your workstation computer and campus technology resources such as the P drive remotely, please see:

https://it.okstate.edu/services/osuvpn/index.html

https://osuvpn.okstate.edu

With all the change going on around us, it is important that we do our best not to overwhelm our students or ourselves with too many technology changes in courses. Here are a few tips to keep in mind.

  • If you already use D2L or Canvas use the LMS integrated tools for the functionality you need if you can. Students are generally familiar with these platforms. It makes everything centralized. No new websites or logins. Support is readily available.

  • Zoom is a new tool, but it is widely distributed, easy to use, and well supported. Feel free to make use of it. We are working on integrating it into D2L and Canvas.

  • If there is a technology you have already used with your class, keep using it if it meets your needs.

  • Don’t add more than 1 new tool. Keeping it simple is beneficial to the students and their teacher. If you add a new tool, make sure you are ready to provide students the support they will need to learn how to use it.

Students and faculty alike, are spending a good amount of their time and energy processing events, worrying about friends and family, jobs, money, and the future. They may not have as much time and energy to focus on learning new tools and systems beyond the course requirements without becoming very frustrated. Remember we are in extraordinary times, be kind, be patient, and be understanding.

Telework is an alternative work arrangement that allows an employee to work outside of the traditional on-site work environment for all or part of the regular workweek during this period of ever-changing uncertainty. Please direct questions about eligibility for telework to the area-specific director.

View the Human Resources page for more info

All Faculty are eligible for a Zoom Pro account https://zoom.us/

For training materials to use Zoom for education please see:
https://blog.zoom.us/wordpress/2020/03/06/how-to-use-zoom-for-online-learning/

If you would like access to Zoom and haven’t already received an invitation to activate your Zoom Pro account please email Howard Henderson at howardh@opsu.edu

If you require additional hardware to use Zoom, please contact your Department Chair or Dean.

Campus & Community

OPSU campus is closed to the public until further notice. All University and community events are postponed at this time. Mission-critical personnel will be on campus as appropriate and will be scheduled to minimize contact with others. All campus offices can be accessed virtually. If necessary, telecommunication and video conferencing can be arranged. A directory is available online here.

All Campus Events for the next three weeks would be impacted and set for a later date.

View the events calendar

Effective immediately, the Sooner Athletic Conference has suspended indefinitely all practices and competitions for athletics programs of its 11 member institutions. The league’s Council of Presidents unanimously reached the decision Thursday afternoon.

With health, safety, and well-being of student-athletes as a top priority, SAC Presidents view this as the right and necessary step to take relative to Coronavirus (COVID-19). Conference officials will continue to work closely with the National Association of Intercollegiate Athletics (NAIA), and SAC Presidents intend to communicate frequently in the days ahead to determine when and if the suspension can be lifted.

In considering when and if the suspension can be lifted, Conference officials will look to establish a date when practices can resume, followed by a subsequent date when competitions can commence.

If you have any specific questions, please contact Meghan Mulcahy, Director of Athletics, at meghan.mulcahy@opsu.edu

All Pearson tests at this facility to be taken from March 23, 2020 through April 5, 2020 will be rescheduled. Testers will reschedule for a later date through Pearson and not through OPSU. When rescheduling, it is recommended that testers schedule as far out as is comfortable for their individual needs in case a further extension is necessary. Pearson has been notified and will be working to make this as seamless as possible for our testers.

Campus tours that have been previously scheduled during this time will be cancelled and you will be contacted about potential dates for postponing your visit. We are excited to welcome visitors back to campus after the spring semester.

If you have any specific questions, please contact Jade Houtz, Director of Admissions at jade.houtz@opsu.edu.

All university sponsored out-of-state travel is suspended indefinitely.

About Coronavirus

What is Coronavirus?

A novel coronavirus is a new coronavirus that has not been previously identified. The virus causing coronavirus disease 2019 (COVID-19), is not the same as the coronaviruses that commonly circulate among humans and cause mild illness, like the common cold.

A diagnosis with coronavirus 229E, NL63, OC43, or HKU1 is not the same as a COVID-19 diagnosis. Patients with COVID-19 will be evaluated and cared for differently than patients with common coronavirus diagnosis.

What are the symptoms of coronavirus

Reported illnesses have ranged from mild symptoms to severe illness and death for confirmed coronavirus disease 2019 (COVID-19) cases.

The following symptoms may appear 2-14 days after exposure.*

  • Fever
  • Cough
  • Shortness of breath

What to do / Preventing the spread of coronavirus

Call your doctor: If you think you have been exposed to COVID-19 and develop a fever and symptoms of respiratory illness, such as cough or difficulty breathing, call your healthcare provider immediately.

  • Stay home except to get medical care
  • Separate yourself from other people and animals in your home
  • Call ahead before visiting your doctor
  • Wear a facemask if you are sick
  • Cover your coughs and sneezes
  • Avoid sharing personal household items
  • Clean all “high-touch” surfaces everyday
  • Monitor your symptoms
  • Stay home except to get medical care
  • Separate yourself from other people and animals in your home
  • Call ahead before visiting your doctor
  • Wear a facemask if you are sick
  • Cover your coughs and sneezes
  • Avoid sharing personal household items
  • Clean all “high-touch” surfaces everyday
  • Monitor your symptoms

Call 911 if you have a medical emergency: If you have a medical emergency and need to call 911, notify the dispatch personnel that you have, or are being evaluated for COVID-19. If possible, put on a facemask before emergency medical services arrive.