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OPSU COVID-19 Information

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Information for Students

Refunds for applicable academic fees will automatically be refunded to all students.

In order to receive a refund for room and board, all students must do the following:

  • Complete the check out process with the Housing Office

  • Notify the Housing Office that you will not continue to use your meal plan for the remainder of the semester

Housing and board refunds will be prorated to the last day for student check out, Friday, November 20th.

For students who have a balance on their bursar account, the credited amount will be applied to your current total balance to reduce your balance due. For seniors graduating this semester, a refund check will be mailed to you or you will receive an eRefund if setup has been completed after all credit is applied to your outstanding balance.

Instructions on how to enroll for the Spring 2021 semester can be found here.

Campus housing will be available to students who need or choose to stay on campus during this time. Students remaining in campus residential housing should report their situation to Ms. Amber Glass, Dean of Students, studentservices@opsu.edu. OPSU's regular food services will remain available.

International travel for personal reasons is strongly discouraged. If international travel is necessary, please refer to guidance from the Centers for Disease Control and Prevention (CDC), U.S. Department of State and U.S. Customs and Border Protection for specific port-of-entry screening processes, as well as any travel restrictions.

Other than for students returning home, you are encouraged to avoid non-essential domestic travel.

A list of travel restrictions from the CDC is available here: https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html

More information from the CDC is available here: https://travel.state.gov/content/travel/en/traveladvisories/ea/novel-coronavirus- hubei-province--china.html

If you have any specific questions, please contact Amber Glass, International Student Coordinator, at amber.glass@opsu.edu

Oklahoma Panhandle State University will return to traditional operations for fall semester.

Students who are completing internships for course credit (ACCT 4700; BADM 4700; CIS 4700) should contact the course instructor for guidance.


Student teaching by education interns will be suspended for the remainder of the spring semester, 2020. OPSU classes are being conducted online.

Classroom observations by education students will be suspended during the spring semester, 2020. OPSU classes are being conducted online.

Counseling Services:
Our campus Counselor, Rene Ramon, will be available for virtual counseling appointments. Please text or call 580-651-3302. If you have a regular appointment with Rene, please continue. You will just call/text in instead of visiting her in the office. If you have never been seen by Rene, but would like to schedule an appointment please call 580-651-3302.


Tutoring Services:
All students have a Tutor.com account. If your course is a canvas course, the link is in the left margin. If your course is in D2L, it is in the resources tab on the top right. In either platform, YOU MUST BE IN YOUR DESIRED COURSE TO ACCESS IT. It is not available from the dashboard. Also, if you run out of hours, call 580-349-1533. More hours can be added.


What if I have more questions?
Please call 580-349-1558 and leave a message. We will get back to you as soon as possible, or we will direct your call to another office if appropriate. Our goal is to give you extended support through this time.

Contact your professor, academic advisor, or call 580-349-1558 and leave a message. We will get back to you as soon as possible so that we can get you back on track.

Due to increased risk exposure to COVID-19, OPSU Commencement Exercises for the class of 2020 planned for December 12 will be rescheduled.

Faculty & Staff Virtual Campus Support

All OPSU faculty members have accounts in and should have access to Canvas. To access your Canvas account, please go to https://opsu.instructure.com/. Your login address and password are the same that you use to login to your OPSU account.

Here are some resources from the Canvas Community:

If students need to be added to a Canvas course, please send the course CRN to Jade Houtz at jade.houtz@opsu.edu

If faculty members are experiencing any issues with Canvas, please contact Jade Houtz, Registrar, at jade.houtz@opsu.edu

Faculty already have D2L course shells created with students enrolled for each course they are teaching. D2L is easily accessed from the my.opsu.edu portal by clicking on the Aggie Scholars Online Classroom icon. No additional login is required.

All Faculty have been enrolled in an Aggie Scholars (D2L/Brightspace) Instructor Training course for D2L that includes short how-to videos covering introductory through advanced instruction on the many tools available in the system. Additional local support is available for both faculty and students by emailing aggiescholars@opsu.edu.

Course material is easily accessed by students in D2L as the system automatically formats most content for any size screen without needing a mobile app. Tools are available for real-time engagement with students in either audio/video or audio only formats. Additional tools allow students to submit video or audio assignments as well as traditional drop box type assignments and quizzes.

To access your workstation computer and campus technology resources such as the P drive remotely, please see:

https://it.okstate.edu/services/osuvpn/index.html

https://osuvpn.okstate.edu

With all the change going on around us, it is important that we do our best not to overwhelm our students or ourselves with too many technology changes in courses. Here are a few tips to keep in mind.

  • If you already use D2L or Canvas use the LMS integrated tools for the functionality you need if you can. Students are generally familiar with these platforms. It makes everything centralized. No new websites or logins. Support is readily available.

  • Zoom is a new tool, but it is widely distributed, easy to use, and well supported. Feel free to make use of it. We are working on integrating it into D2L and Canvas.

  • If there is a technology you have already used with your class, keep using it if it meets your needs.

  • Don’t add more than 1 new tool. Keeping it simple is beneficial to the students and their teacher. If you add a new tool, make sure you are ready to provide students the support they will need to learn how to use it.

Students and faculty alike, are spending a good amount of their time and energy processing events, worrying about friends and family, jobs, money, and the future. They may not have as much time and energy to focus on learning new tools and systems beyond the course requirements without becoming very frustrated. Remember we are in extraordinary times, be kind, be patient, and be understanding.

Telework is an alternative work arrangement that allows an employee to work outside of the traditional on-site work environment for all or part of the regular workweek during this period of ever-changing uncertainty. Please direct questions about eligibility for telework to the area-specific director.

View the Human Resources page for more info

All Faculty are eligible for a Zoom Pro account https://zoom.us/

For training materials to use Zoom for education please see:
https://blog.zoom.us/wordpress/2020/03/06/how-to-use-zoom-for-online-learning/

If you would like access to Zoom and haven’t already received an invitation to activate your Zoom Pro account please email Howard Henderson at howardh@opsu.edu

If you require additional hardware to use Zoom, please contact your Department Chair or Dean.

Spring 2021

The academic calendar will not change. Classes will continue as scheduled in a virtual format for the remainder of the fall 2020 semester. Spring classes will resume as scheduled, in person, on January 6, 2021. Contact your instructor for specific instructions for your class.

OPSU is excited to partner with TouchNet OneCard to offer a new ID card system for added functionality across campus. To access and use your Aggie Campus ID, please view the Guide for Installing OneCard at onecard.opsu.edu .

Oklahoma Panhandle State University has partnered with Akademos to better serve students with a new experience for book rentals and purchasing.

OPSU launched a new online bookstore for all textbooks and course materials. Selecting and ordering books is entirely done through the Online Bookstore system, and students will have their course materials shipped to them on an individual basis.

Visit bookstore.opsu.edu

For specific academic, course, or scheduling questions contact the Academic Resource Center:

Phone: 580-349-1558

Email: arc@opsu.edu

Website: arc.opsu.edu

Additional COVID-19 Guidance and Information

  • Maintain social distancing of at least 6 feet away from others - if your workspace does not allow social distancing, please contact your supervisor or HR for assistance.
  • Wash hands frequently with soap and water
  • Avoid gatherings of more than 10 people.
  • Continue to have zoom/virtual meetings as much as possible.
  • Stay home if you feel sick or have been exposed to someone who is sick
  • Supervisors will be flexible during this time for absences and remote working.

Follow this flow chart:

Covid-19 Flow Chart (PDF)


If you believe you have been in close contact with someone who has tested positive for COVID-19 or you suspect you have developed any symptoms of COVID-19, please contact your Primary Care Provider and let your supervisor know.

Students should text (580) 952-0540 for assistance.


Learn More About Quarantine vs. Isolation (PDF)

As of December 5, 2020

0 – Known Active Student Case(s)

2 – Known Active Employee Case(s)

2 – Known Active Quarantine Case(s)

*These data only include students and employees at Oklahoma Panhandle State University. It is important to note that an active case does not necessarily mean that the individual is currently on campus, has visited the campus while infected, or has ever been on campus. To the best of our ability, we will not include students who are taking online classes unless they live on campus. Once a student or employee is identified as an active case, campus officials follow CDC and university protocols in advising the student or employee to isolate for the recommended number of days. The State Department of Health tracks official numbers of cases in the county where our campus is located and the surrounding area on the state COVID website: https://looker-dashboards.ok.gov/embed/dashboards/44

#CampusClear

#CampusClear is a free app built to help colleges and universities return to campus safely and make informed decisions about on-campus activity.

#CampusClear’s daily self-screener takes less than 10 seconds to complete; It is highly recommended that you enable notifications for #CampusClear on your mobile device, in order to receive the once-daily reminder.

Available On:

Get CampusClear for Apple


Get CampusClear for Android

In the event that a case of COVID-19 is confirmed to have entered a campus facility. We will take every action to sanitize buildings to mitigate the risk of transmission.

If a building needs to be cleaned and sanitized, an email will be sent out to all OPSU faculty, staff, and students from Natasha Eidson, Director of Campus Communications. The subject line of the email will read “Building Closed for Cleaning” and will provide details of the buildings affected and a timeline for cleaning and sanitization. On average, it takes approximately four hours to sanitize and deep clean a single building on campus.

If a building on campus is closed for cleaning, please do not enter until after the time indicated in the email notification. This will allow our custodial and maintenance staff time to thoroughly sanitize and bring the building back online as quickly as possible.

If you suspect that you have had contact with an individual with COVID-19, please notify your supervisor as soon as possible so we can work quickly to reduce the chance of transmission.

Thank you for your continuing efforts to reduce the risk of spreading the virus further. Together, we are working diligently to maintain a safe working environment.

All campus offices can be accessed virtually 8:00 a.m. to 4:30 p.m., Monday through Friday, and telecommunication and video conferencing can be arranged. A directory for all campus offices and personnel is available online here.

After serious consideration of several policy options and input from the Student Government Association, the campus COVID-19 Rapid Response Team, and campus and community stakeholders OPSU will adopt uniform guidance on face coverings. This Guidance will allow the University to stay open safely for students, faculty, and staff.

All faculty, staff, students, and visitors must wear an appropriate face covering while inside campus facilities and buildings. Face covering is not a substitute for social distancing.

Places where you are not required to wear a face covering include:

  • your own dorm room,
  • alone in your office,
  • outdoors where social distancing requirements are met, and
  • student athletes when practicing and competing according to guidance from NAIA.

Anyone not using a face covering when required may be asked to wear one.

Those who are unable to wear a face covering may opt-out of this policy with appropriate documentation from a medical provider. Free disposable masks and reusable masks are available for purchase at the OPSU Aggie Fan Store in the Student Union.

Out-of-State and International Travel – All out-of state and international travel for University-related business or academic purposes was suspended effective March 13. It will remain suspended until further notice unless approved by your supervisor.

In-State Travel – While there are no current restrictions on in-state, University-related travel, all in-state University travel will be monitored and must be approved by your supervisor.

Campus & Community

All Campus Events for the next three weeks would be impacted and set for a later date.

View the events calendar

All Pearson tests for this facility from November 16, 2020 through January 7, 2021 will be rescheduled. Testers will reschedule for a later date through Pearson and not through OPSU. When rescheduling, it is recommended that testers schedule as far out as is comfortable for their individual needs in case a further extension is necessary. Pearson has been notified and will be working to make this as seamless as possible for our testers.

Campus tours that have been previously scheduled during this time will be moved to a virtual platform or rescheduled for a later date. You will be contacted to see if you want to have a virtual tour during your originally scheduled date and time, or if you would like to reschedule we will provide potential dates and times available in the Spring 2021 semester.

If you have any specific questions, please contact the Office of Admissions at opsu.admissions@opsu.edu.

Cares Act

OPSU is able to provide some financial assistance to our students who have been economically impacted by this global pandemic through the federally funded CARES Act.

Panhandle State CARES Student Aid Grant eligibility is determined by the U.S. Department of Education. Students must be eligible to receive Title IV funding as set forth by the Higher Education Act, as amended, in order to be considered for this grant in accordance with Department of Education requirements.

To be eligible for Aggie CARES Grant, you must be a degree student registered for at least one "in person" class in the Spring 2020 semester. Students concurrently enrolled are not eligible for the CARES Grant.

If you have not already applied, please complete the short application form at my.opsu.edu to be considered for emergency financial aid. Students will need their student ID number to apply.

Apply Now for Panhandle State CARES Student Aid Grants

OPSU also has academic, activity, and athletic scholarships available. For information on how to apply go to scholarships.opsu.edu

  • OPSU signed and returned to the Department of Education the Certification and Agreement [for] Emergency Financial Aid Grants to Students on April 13, 2020. OPSU used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
  • OPSU received $441,292 from the Department of Education pursuant to the Certification and Agreement [for] Emergency Financial Aid Grants to Students.
  • OPSU has distributed $312,600 as of October 10, 2020 in Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  • There are an estimated 635 students at OPSU eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  • 472 OPSU students received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
  • OPSU students were asked to complete an online CARES Emergency Financial Aid Grant application. On the application, students verified they had additional expenses related to items such as food, housing, course materials, technology, health care, or childcare due to the disruption of campus operations caused by the coronavirus.
  • Set amounts were awarded to students based on their enrollment status.
  • A campus-wide email was sent to all students, faculty, and staff on April 30th, notifying them of the availability of the emergency grants and giving instructions to log into the student portal and complete the application.

Quarterly Budget and Expenditure Reporting under CARES Act

About Coronavirus

What is Coronavirus?

A novel coronavirus is a new coronavirus that has not been previously identified. The virus causing coronavirus disease 2019 (COVID-19), is not the same as the coronaviruses that commonly circulate among humans and cause mild illness, like the common cold.

A diagnosis with coronavirus 229E, NL63, OC43, or HKU1 is not the same as a COVID-19 diagnosis. Patients with COVID-19 will be evaluated and cared for differently than patients with common coronavirus diagnosis.

What are the symptoms of coronavirus

Reported illnesses have ranged from mild symptoms to severe illness and death for confirmed coronavirus disease 2019 (COVID-19) cases.

The following symptoms may appear 2-14 days after exposure.*

  • Fever
  • Cough
  • Shortness of breath

What to do / Preventing the spread of coronavirus

Call your doctor: If you think you have been exposed to COVID-19 and develop a fever and symptoms of respiratory illness, such as cough or difficulty breathing, call your healthcare provider immediately.

  • Stay home except to get medical care
  • Separate yourself from other people and animals in your home
  • Call ahead before visiting your doctor
  • Wear a facemask if you are sick
  • Cover your coughs and sneezes
  • Avoid sharing personal household items
  • Clean all “high-touch” surfaces everyday
  • Monitor your symptoms
  • Stay home except to get medical care
  • Separate yourself from other people and animals in your home
  • Call ahead before visiting your doctor
  • Wear a facemask if you are sick
  • Cover your coughs and sneezes
  • Avoid sharing personal household items
  • Clean all “high-touch” surfaces everyday
  • Monitor your symptoms

Call 911 if you have a medical emergency: If you have a medical emergency and need to call 911, notify the dispatch personnel that you have, or are being evaluated for COVID-19. If possible, put on a facemask before emergency medical services arrive.