Job Summary
The Administrative Assistant will report directly to the Director of Hispanic Student Center. The Administrative Assistant will play a key role in keeping the Hispanic Student Center Staff organized, efficient, and informed. Students will communicate directly with the Administrative Assistant as they enter/exit the Center, request appointments with staff members, or need to reserve a study location. The Administrative Assistant will likely be a student's first interaction when contacting the Hispanic Student Center.
Responsibilities
- Maintain project and Center records and files.
- Ensure that student requests and inquiries are responded to in a timely manner.
- Assist with the overall cleanliness and organization of the Center.
- Maintain calendar of appointments, Center sponsored events, culturally significant dates.
- Ensure that Center website, social media accounts, and other Center communication modes are frequently updated and remain relevant.
- Ensure the security and availability of Center resources/services are made available to the Hispanic student community.
- Must have a strong work ethic and lead by example.
- Must be a professional, credible and respected representative of the institution internally and in the community.
- Demonstrated willingness and ability to act ethically and socially responsible.
- Must be able to lift more than 20-lb. objects; frequent bending, stooping, and walking.
- Can be exposed to a variety of weather conditions for periods of time.
- Ability to communicate in a courteous manner.
- Other duties as assigned by the Director of Hispanic Student Center or design.
Qualifications
- Familiarity with Windows and Mac OS computer systems.
- Familiarity with Microsoft Office 365 software, Outlook, word processing, database, and presentation software.
- Strong interpersonal and soft skills.
- Availability requirements are condition of employment.
- Ability to speak/read Spanish is preferred.
- EDUCATION, TRAINING AND EXPERIENCE: Associate degree or 60 credit hours towards a 4-year degree in office administration or similar field preferred, OR 2 years of progressive work experience in office administration or similar field related.
About Oklahoma Panhandle State University (OPSU): OPSU is regionally accredited by the Higher Learning Commission and is the first public Hispanic Serving Institution in Oklahoma. The university is a baccalaureate degree granting institution located in Goodwell, Oklahoma. Rooted in “Progress through Knowledge,” OPSU is committed to promoting excellence in the preparation of students for success in a global community. Our university achieved multiple rankings by the 2023 U.S. News & World Report Best Colleges rankings: #3 Best Value Regional Colleges West; #8 Top Public Colleges for the Western Region; and #17 Best Regional Colleges West. U.S New and World Report also recognized OPSU as one of the top ten universities in Oklahoma, standing out of our affordable tuition rates.