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Job Details: Purchasing Coordinator

Job Title:

Purchasing Coordinator

Submitted on:

September 6, 2022

Salary:

Commensurate with experience

Hours:

varied hours

Start Date:

September 20, 2022

Contract:

12 months, Exempt

Job Summary:

Timely procurement of goods and services for OPSU, ensuring cost effectiveness and quality. Assist university departments in effective management and accountability for their property, establish administrative control over fixed asset inventories, help establish a climate of responsibility for preserving the institution’s assets and interact with auditors, government officials and other cognizant reporting agencies. Performing journal entries and budget adjustments along with other necessary accounting entries. Administrate the purchase card program and ensure adherence to policy and procedures of both the state of Oklahoma and OPSU. Provides guidance and assistance to faculty and staff in all aspects of purchasing. Ensures that all purchasing is in compliance with standard practices, municipal, provincial and federal laws related to purchasing practices and in accordance with OPSU purchasing policies. Prepares technical specifications for request for proposals. Prepares and develops bid documents and supplier bid lists

Responsibilities:

• Timely procurement of goods and services for OPSU, ensuring cost effectiveness and quality.
• Assist university departments in effective management and accountability for their property, establish administrative control over fixed asset inventories, help establish a climate of responsibility for preserving the institution’s assets and interact with auditors, government officials and other cognizant reporting agencies.
• Performing journal entries and budget adjustments along with other necessary accounting entries.
• Administrate the purchase card program and ensure adherence to policy and procedures of both the state of Oklahoma and OPSU.
• Provides guidance and assistance to faculty and staff in all aspects of purchasing.
• Ensures that all purchasing is in compliance with standard practices, municipal, provincial and federal laws related to purchasing practices and in accordance with OPSU purchasing policies.
• Prepares technical specifications for request for proposals. Prepares and develops bid documents and supplier bid lists to obtain competitive quotations on commodities and services. Prepares and maintain accurate documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up. Reviews purchase awards documentation and is responsible for awarding a contract with consensus from the respective department.
• Develops and updates department procedures and recommends changes to related university standard practices; interprets policies and procedures to faculty and staff in their need to purchase supplies and services.
• Analyzes current procurement activities and interviews current and new suppliers to recommend improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing.
• Expedites outstanding purchase orders to ensure delivery requirements are met.
• Promotes and develops contact and liaison with the external supplier community and OPSU departments.
• Maintain high level of communication to coordinate and resolve problems with end user departments and suppliers.
• Assist in resolving Accounts Payable invoice discrepancies and variances after Accounts Payable make initial inquiry.
• Performs other related duties such as special assignments and annual major objectives as required.

 

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications:

• Business Degree or Accounting; MS, MBA or CPA preferred. Maintains confidentiality of purchasing and financial information.
• Ensures compliance with standard practices, regulations, and statutes.
• Experience in purchasing and accounting in a university setting or public purchasing environment preferred.
• Computer knowledge of and experience with Word, Excel, email, and internet. Must be self-starter and have decision making ability.


EDUCATION, TRAINING AND EXPERIENCE:
• Required: Business Degree required, preferred in Business Admin or Accounting.
• Preferred: MS, MBA or CPA preferred.

Applicant Must Submit:

  • Letter of Application

  • Resume

  • Three Reference, current addresses and phone numbers

  • All Unofficial Transcripts

  • Self-Identification of Disability Form

  • Self-Identification of Veterans Form

Fill out an Online Application