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Job Details: Financial Aid Clerk

Job Title:

Financial Aid Clerk

Submitted on:

June 23, 2021


Commensurate with experience

Start Date:

July 1, 2021

Job Summary:

Assists with the implementation and delivery of assigned financial aid work and activities. Processes, reviews, and evaluates financial aid applications.


Preferred: Bi-lingual in English/Spanish
High School Diploma, Associate’s degree or higher preferred


• Assist students in preparation, process, and corrections of FAFSA;
• Assist students with completion of missing documents for the financial aid process including verification and tax documents, accepting loans, completing master promissory notes, entrance counseling, accepting terms and conditions, and Title IV requirements;
• Daily load of ISIR applications in Banner, match ISIR’s to database process;
• Ensures accuracy of all tracking requirements in the Banner system;
• Processes the discrepancy reports and resolves outstanding issues with students;
• Assists with posting of scholarships to individual student accounts;
• Assist with Satisfactory Academic Progress by preparing for appeals meetings by gathering necessary data on students;
• Update and prepare all documents for each academic year, including forms, budgets, Pell schedules, grant distributions, etc.
• Assists in the imaging of financial aid records and adhering to quality assurance processes;
• Verify qualifying students for Oklahoma’s Promise and Oklahoma Tuition and Aid Grant and file requests with Ok Regents office;
• Order and maintain office supplies;
• Processes office mail;
• Maintain office files, filing, copying documents as needed, general administrative/secretarial duties.
• Backup student workers as needed;
• Backup Director and Assistant Director as needed;
• Must have a strong work ethic and lead by example.
• Must be a professional, credible and respected representative of the institution internally and in the community.
• Demonstrated willingness and ability to act ethically and socially responsible.
• Must be able to lift more than 50-lb. objects; frequent bending, stooping, and walking.
• Can be exposed to a variety of weather conditions for periods of time.
• Ability to communicate in a courteous manner.
• Other duties as assigned by the Director of Financial Aid or designee.

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Applicant Must Submit:

  • Letter of Application
  • Resume
  • Three References, current addresses and phone numbers
  • All College Transcripts (unofficial)
  • Completed Consent & Disclosure form for pre-employment background check (available here)
Fill out an Online Application

If you are applying for more than one position, please submit a separate application packet for each position, being sure that your cover letter addresses the specific requirements for the position for which you are applying. Incomplete applications will not be considered.

All OPSU applicants must also submit a completed Consent and Disclosure form for a pre-employment background check. Forms are available below.

OPSU conducts background checks for applicants being considered for employment. Background checks include a criminal background check and sex offender registry check. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

OPSU is an AA/EE/E-Verify employer committed to diversity.

Oklahoma Panhandle State University does not discriminate on the basis of race, color, national origin, sex, disability, age, and veterans status in its programs and services.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

  • Rene Ramon, Section 504/ADA (disabilities),
    Office ML 107B, Telephone: 580.349.1556;
  • Dana Collins, Discrimination (race, color, national origin, age, and veterans status), Title IX (sex),
    Office: SL 125, Telephone: 580.349.1574.

For additional information and/or to respond, contact:

Oklahoma Panhandle State Univ.
Office of Human Resources
P. O. Box 430
Goodwell, OK 73939
Telephone: 580-349-2611
Fax: 580-349-2302
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