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Job Details: Athletic Administrative Assistant / Assistant Sports Information Director

Job Title:

Athletic Administrative Assistant / Assistant Sports Information Director

Submitted on:

June 7, 2021

Salary:

Commensurate with experience

Start Date:

June 21, 2021

Job Summary:

Administrative assistant duties and responsibilities include providing administrative support to Athletic Director and athletic department to ensure efficient operation of the office. Supports the AD, Coaches, Sports Information Director through a variety of tasks related to organization, communication, sports teams and, alumni/donor relations. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May lead projects, game-days, fundraisers, and/or other department functions.

Qualifications:

• Required: Associate’s degree, Bachelor’s degree preferred.
• Excellent time and management skills, ability to multi-task and, prioritize work.
• Attention to detail, problem solving, and excellent written and verbal communication skills.
• Strong organizational and planning skills, proficient in following instructions and, handling multiple projects.
• Proficient in MS Office, Adobe, Box Out and, Stat Crew.
• Proven admin or assistant experience.
• Knowledge of office management systems and procedures.
• Maintain a regular work schedule, communicate changes in concise and effective manner.
• Assist SID with all management tasks such as student-workers, game-day, press box, stats, photos, articles and, more.

Responsibilities:

• Greet all visitors, students, faculty/staff upon entering athletics with a friendly and considerate demeanor. Ensure one gets to the right place after entering athletics.
• Answer and direct phone calls/ voice mail & emails sent to Aggie Athletics. Maintain clean/clear contact list and sports directory.
• Organize & schedule meetings and appointments for AD. Assist / Attend all Aggie Athletic Events, such as game-days, fundraisers, community service and/or other department functions.
• Produce, distribute and record all purchases orders, forms and, mailings.
• Develop and maintain an organized filing system, order office supplies, initiative requisitions to replenish and receive/distribute mail.
• Prepare and monitor all invoices, record/track all departmental purchases, review p-card statements for accuracy per sport and provide monthly report to athletic director and assistant athletic directors.
• Handle sensitive information in a confidential manner.
• Take accurate minutes of meetings, then, distribute out all minutes to staff to maintain open lines of communication.
• Organize and manage all concession stand supplies and work schedule for all home events.
• Must have a strong work ethic and lead by example.
• Must be a professional, credible and respected representative of the institution internally and in the community.
• Demonstrated willingness and ability to act ethically and socially responsible.
• Must be able to lift more than 50-lb. objects; frequent bending, stooping, and walking.
• Ability to work various hours, including nights and weekends throughout the year for practice, games and recruiting.
• Can be exposed to a variety of weather conditions for periods of time.
• Other duties as assigned by Athletic Director or designee.

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Applicant Must Submit:

  • Letter of Application
  • Resume
  • Three References, current addresses and phone numbers
  • All College Transcripts (unofficial)
  • Completed Consent & Disclosure form for pre-employment background check (available here)
Fill out an Online Application

If you are applying for more than one position, please submit a separate application packet for each position, being sure that your cover letter addresses the specific requirements for the position for which you are applying. Incomplete applications will not be considered.

All OPSU applicants must also submit a completed Consent and Disclosure form for a pre-employment background check. Forms are available below.

OPSU conducts background checks for applicants being considered for employment. Background checks include a criminal background check and sex offender registry check. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

OPSU is an AA/EE/E-Verify employer committed to diversity.

Oklahoma Panhandle State University does not discriminate on the basis of race, color, national origin, sex, disability, age, and veterans status in its programs and services.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

  • Rene Ramon, Section 504/ADA (disabilities),
    Office ML 107B, Telephone: 580.349.1556;
  • Dana Collins, Discrimination (race, color, national origin, age, and veterans status), Title IX (sex),
    Office: SL 125, Telephone: 580.349.1574.


For additional information and/or to respond, contact:

Oklahoma Panhandle State Univ.
Office of Human Resources
P. O. Box 430
Goodwell, OK 73939
Telephone: 580-349-2611
Fax: 580-349-2302
E-mail to opsu.jobs@opsu.edu