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Job Details: Hispanic Student Center Administrative Assistant

Job Title:

Hispanic Student Center Administrative Assistant

Salary:

Commensurate with qualifications and experience

Start Date:

March 1, 2021

Contract:

12-month

Job Summary:

The Administrative Assistant will report directly to the Director of Hispanic Student Center. The Administrative Assistant will play a key role in keeping the Hispanic Student Center Staff are organized, efficient, and informed. Students will communicate directly with the Administrative Assistant as they enter/exit the Center, request appointments with staff members, or need to reserve a study location. The Administrative Assistant will likely be a student’s first interaction when contacting the Hispanic Student Center.

Qualifications:

  • Familiarity with Windows and Mac OS computer systems.
  • Familiarity with Microsoft Office 365 software, Outlook, word processing, database, and presentation software.
  • Strong interpersonal and soft skills.
  • Availability requirements are condition of employment.
  • Ability to speak/read Spanish is required.

EDUCATION, TRAINING AND EXPERIENCE:

Minimum Associate degree in related field, and three years of related experience.

Responsibilities:

  • Maintain project and Center records and files.
  • Ensure that student requests and inquiries are responded to in a timely manner.
  • Assist with the overall cleanliness and organization of the Center.
  • Maintain calendar of appointments, Center sponsored events, culturally significant dates.
  • Ensure that Center website, social media accounts, and other Center. communication modes are frequently updated and remain relevant.
  • Ensure the security and availability of Center resources/services are made available to the Hispanic student community.
  • Must have a strong work ethic and lead by example.
  • Must be a professional, credible and respected representative of the institution internally and in the community
  • Demonstrated willingness and ability to act ethically and socially responsible
  • Must be able to lift more than 20-lb. objects; frequent bending, stooping, and walking.
  • Can be exposed to a variety of weather conditions for periods of time.
  • Ability to communicate in a courteous manner
  • Other duties as assigned by Director of Hispanic Student Center or designee.

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Applicant Must Submit:

  • Letter of Application
  • Resume
  • Three References, current addresses and phone numbers
  • All College Transcripts (unofficial)
  • Completed Consent & Disclosure form for pre-employment background check (available here)
Fill out an Online Application

If you are applying for more than one position, please submit a separate application packet for each position, being sure that your cover letter addresses the specific requirements for the position for which you are applying. Incomplete applications will not be considered.

All OPSU applicants must also submit a completed Consent and Disclosure form for a pre-employment background check. Forms are available below.

OPSU conducts background checks for applicants being considered for employment. Background checks include a criminal background check and sex offender registry check. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

OPSU is an AA/EE/E-Verify employer committed to diversity.

Oklahoma Panhandle State University does not discriminate on the basis of race, color, national origin, sex, disability, age, and veterans status in its programs and services.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

  • Rene Ramon, Section 504/ADA (disabilities),
    Office ML 107B, Telephone: 580.349.1556;
  • Dana Collins, Discrimination (race, color, national origin, age, and veterans status), Title IX (sex),
    Office: SL 125, Telephone: 580.349.1574.


For additional information and/or to respond, contact:

Oklahoma Panhandle State Univ.
Office of Human Resources
P. O. Box 430
Goodwell, OK 73939
Telephone: 580-349-2611
Fax: 580-349-2302
E-mail to opsu.jobs@opsu.edu